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Cultural Exchange Fund

Own contribution

The Applicant is required to bring their own contribution to the project at a rate of at least 10% of project eligible costs. The own contribution may be either brought in cash only or comprise financial and in-kind components. Beneficiary’s contribution may come from their own resources or those of their Partner(s).

Cash contribution

Should the own contribution include in-kind contribution, the cash part has to be high enough to ensure financial liquidity of the project.

In-kind contribution

In-kind contribution may not constitute more than 80% of own contribution, and may not exceed 20% of total eligible project costs.

"In-kind contribution" is taken to mean the provision of specific assets involving no cash expenditure.

In-kind contribution may include:

  • provision of facilities (office space, concert, performance and exhibition halls) as long as it is available for the project free of charge. The cost of the facility is calculated as the part of the cost related to its use, in proportion to the surface area of the facility used for the needs of the project or the number of people working for the project. The document to confirm the provision of the facilities is the Contract of lending for use;
  • equipment and installations - as long as it belongs to the Beneficiary or their Partner(s), or was given to the Beneficiary or their Partner(s) as donation and will be made available for project purposes free of charge. The costs related to equipment and installations should be calculated at a rate proportional to the extent and time of use of any device for project purposes. The document to confirm the lending of equipment and/or installations is Beneficiary’s declaration on in-kind resources accompanied by their valuation. Depreciation costs are not eligible;
  • unpaid voluntary work - carried out by volunteers. Volunteer’s job within the project should be specified in detail, and his/her work adequately documented by a Record of Working Hours which should contain:

- the object of in-kind contribution (i.e. the scope of volunteer’s responsibilities);

- the part of the contribution which is eligible (the number of working hours multiplied by a standard hourly or daily rate). [ 1]

The scope of volunteer’s job should be indicative of his/her participation in the work related to the preparation and implementation of the project for a certain period of time. The Record of Working Hour should be signed by the volunteer and his/her superior, and also contain the date of issue and official seal of the Beneficiary. The document should be prepared in such a way as to be recognized as an accounting document or a document of equivalent probative value.

[ 1] If the volunteer performs the same tasks as members of permanent personnel, the cost of his/her work should correspond to the rates applicable for that personnel. If it is not the case, the rates must be linked to market rates. Standard market rates are established based on GUS statistical data and published by the GUS in the Yearbook of Labour Statistics.